ZeniMax Jobs

Corporate Credit Card & Expense Report Specialist I

Division: ZeniMax Media | Department: | Location: Rockville , MD, US

ZeniMax Media is seeking a detail-oriented professional to work in the Accounting Department as a Corporate Credit Card and Expense Report Specialist I. The primary role is to ensure that all the employee expense reimbursement requests are processed in accordance with the company’s Travel and Expense Policy and that all corporate cardholder credit card statements are properly reconciled by the cardholder in accordance with Company policies.  This individual would also assist the Accounts Payable and Purchasing teams by gathering the necessary new vendor set-up paperwork and entering new vendors/suppliers into the Oracle system, along with other tasks as assigned. 

 

Responsibilities:

Corporate Credit Cards and Expense Report Audit

  • Meet monthly deadline to review/audit all transactions completed in the Bank of America Works system by employee corporate cardholders , help troubleshoot issues, answer questions, and process in accordance with monthly-close procedures.
  • Audit expense reports using Oracle iExpense and work directly with employees or delegates on exceptions to company policy.
  • Prepare monthly journal entry to record the credit card transactions in the Oracle ERP system.
  • Provide back-up coverage to the Team Lead to deliver necessary training related to the company’s travel & expense process, including the corporate credit card program. Training may be delivered in person & virtually
  • Perform other duties as assigned

Supplier setup

  • Review all new supplier forms submitted.  Confirm all documents are accurately completed and the tax forms are the most current available
  • Using the IRS TIN matching system, ensure the new vendor TINs match the IRS TINs on file
  • Enter new vendors into ERP system accurately and timely
  • Perform other duties as assigned

Requirements:

  • College degree not required in lieu of relevant experience
  • Minimum of 3 years’ experience using Excel and accounting software, Oracle preferred (experience with Oracle version R12 desired)
  • Proficiency in Excel, Outlook and Word
  • Solid planning and organizational skills, including strong attention to detail and the ability to manage multiple priorities
  • Strong business acumen and problem solver
  • Strong written and verbal communication skills, excellent interpersonal skills and an ability to work with diverse groups of people – our goal is to provide excellent customer service to our internal customers
  • Strong work ethic
  • Well organized, self-starter and good time management skills
  • Ability to work independently and with a team with emphasis on accuracy and timeliness

How to Apply

To apply for this position you will be redirected to the job submission form at Taleo.com, our third-party applicant tracking system. While Taleo.com is not hosted by ZeniMax Media and does not fall under our Privacy Policy, only employees of our Human Resources department will be able to view your submitted information. Information collected via the job submission form is subject to Taleo.com’s privacy policy.

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