ZeniMax Jobs

Accounts Payable Assistant

Division: ZeniMax Media | Department: Administration | Location: Rockville , MD, US

ZeniMax Media is looking for an Accounts Payable Assistant to support our team. This position will work onsite in our Rockville, MD headquarter.  Eligible candidates should be team players with friendly and professional demeanors who are capable of handling multiple tasks simultaneously while meeting key deadlines.


Accounts Payable:

  • Responsible for collecting and opening Accounts Payable mail, sorting and date stamping invoices, attaching matched Purchase Orders from Purchasing, and listing PO numbers on invoices
  • Assist with the A/P email inbox including printing invoices that are sent to the email inbox
  • Input A/P invoices into Oracle
  • Verify PO balances when matching invoices
  • Email appropriate parties for invoice approvals
  • Maintain approval spreadsheet
  • Review monthly vendor statements for to ensure that all invoices listed on the statement have been received and entered
  • Review and process vendor invoices in accordance with ZeniMax policies
    • PO-match invoices (2-way and 3-way match)
    • non-PO invoices and
  • Responsible for AP postal mail preparation, including stuffing envelopes with signed checks
  • File paid invoices in A/P vendor files
  • Assist Accounts Receivable with projects as needed
  • Other miscellaneous/related tasks as assigned


  • Assist visitors with executing Non-disclosure agreements and issuing visitor badges)
  • Monitor department office supplies and placing orders
  • Maintain official file list for offsite storage
  • Send FedEX and UPS packages for department as requested


  • Degree in Accounting preferred, but not required in lieu of relevant experience
  • Minimum of 1 years of Accounts Payable experience, preferred
  • Strong work ethic, self-starter, time management skills
  • Ability to multi-task, prioritize, and meet stated deadlines
  • Strong attention to detail and desire for accuracy
  • Basic knowledge of Microsoft Office including Word and Excel
  • Experience with data entry in an accounting system is a plus
  • Ability to maintain confidentiality and handle information with the highest degree of discretion
  • Good verbal and written communication skills
  • Ability to work independently and with a team with emphasis on accuracy and timeliness

How to Apply

To apply for this position you will be redirected to the job submission form at Taleo.com, our third-party applicant tracking system. While Taleo.com is not hosted by ZeniMax Media and does not fall under our Privacy Policy, only employees of our Human Resources department will be able to view your submitted information. Information collected via the job submission form is subject to Taleo.com’s privacy policy.

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